Upon ratification by the Board of Directors, the Team Manager shall work closely with the Coach and Assistant Coaches and assist in appointing parents to other positions. The main function of the Team Manager is to act as liaison between the Coach, the Parents, the League Manager, and CMHA Board of Directors. The Team Manager generally should not be on the bench.

Main Tasks:

• Be familiar with CMHA, PCAHA, and BC Hockey policies (see below)
• Attend meetings as required
• Publish and update the schedule throughout the season
• Submit names of Team Officials to Registrar for roster
• Collect deposits required by the association
• Create a budget with the Treasurer
• Register for tournaments
• Delegate individual jobs to other team parents as needed

Besides a head coach, assistant coaches and yourself as the Manager (all of whom should be in place once teams have been added to Teamsnap by the Registrar), these roles are required on each team.

Please ensure you have identified parents early in the season that will take on these roles:

1) Hockey Canada Safety Person (HCSP)

2) Team Equipment Manager

3) Events & Engagement Committee delegate

4) Team Treasurer

5) 2-4 Tournament Committee delegates (number required depends on the division)

There are many other jobs you can create to delegate the work across your team, but these are mandatory.

See the CMHA Volunteering Page for more info.

Your Division Coordinator / VP has already instructed the Registrar on which players are on your team.  They will be added to Teamsnap.

However, the Registrar needs to know who your team officials are.  Please complete the Team Official Roster Request Form once ALL of them have been identified so that the Registrar can add them.

REQUIREMENTS:

Anyone on the HCR roster must:

a) have a HCR ID number

b) have a current Criminal Record Check

c) have a current Respect in Sport for Activity Leaders certification

d) have completed Concussion Awareness Training Tool (CATT)*

e) have signed their HC Waivers

NOTE: ANYONE IN CONTACT WITH CHILDREN - INCLUDING ON-ICE HELPERS - MUST BE ON THE ROSTER.

* On-ice helpers do not need CATT.

See CMHA Team Officials' Qualifications Page for more detailed info on qualifications.

AFFLIATE PLAYERS:

There are different processes for rostering Affiliate Players, depending on if you're on a C or an A team.

Please reach out to your Division Coordinator or VP for the correct process.

All AP's will be rostered according to PCAHA rules.

Teamsnap is the tool provided to teams for scheduling, communications, and sharing documents.  Do not use any other platforms (Whatsapp, etc) for team chats.

Items that must be added to your team's Teamsnap page:

• Schedule (add all info from Spordle)
• Financial Documents
• Official Roster

Please see the Teamsnap Playbook for more info: https://helpme.teamsnap.com/category/1844-teamsnap-for-teams

NOTE:

• DO NOT DELETE PLAYERS FROM YOUR TEAM, AND
• DO NOT CHANGE THE NAME OF YOUR TEAM (ie. "U7 Warriors" or "U11 Bulldogs"). The team names must match what is in the HCR in order to roster players.

SAFETY RULES (THESE ARE NOT EXHAUSTIVE)

ALWAYS ENSURE THE TWO DEEP RULE IS FOLLOWED

1) Ensure two parents are assigned to be dressing room supervisors for every ice time. They do not have to stand in the room but can stand at the door with the door slightly ajar so that supervision can be maintained at all times in the dressing room.

2) Ensure all safety procedures are being followed and there is one HCSP Official assigned for every ice time.

3) Obtain a properly stocked First Aid Kit including Injury Report forms & Team Injury Log and provide to the HCSP Official to ensure it is present at every ice time and dryland event. (Forms are available from the Risk Manager)

4) To ensure that every player has completed the online medical information system and that you, your Head Coach, and HCSP & First Aid attendant have access to the medical information for every team member. This is available in their Teamsnap registration.

5) Please see additional links below.

6) Coaches and other team officials are discouraged from driving other’s children to/from practices/games and should never have minors (other than their own children) with them without another adult present.

7) Coaches and other team officials are strongly discouraged from using any means of social media communication (Facebook or What’s App groups etc) with the team and/or team parents. The only sanctioned forms of communication are the CMHA website, CMHA sanctioned TeamSnap and email.

8) Zero Tolerance for Controlled Substances Policy

9) Poirier Track Usage Bulletin

ALWAYS ENSURE THE TWO DEEP RULE IS FOLLOWED  (yes, we meant to repeat that)

SPORTSMANSHIP

1) All Parents must participate in the Sportsmanship Starts in the Stands by viewing the video and completed the Code of Conduct forms. Ideally, you would host this at a team meeting.

2) ALL Parents should have completed Respect in Sport for Parents. The Parent RIS is not reimbursable.

CODES OF CONDUCT

All parents, team officials and players are expected to abide by the relevant Codes of Conduct below that apply to them:

• Officials Code of Conduct
• Player Code of Conduct
• Parent Code of Conduct

INCIDENT REPORTING PROCESS & FORM

TYPES OF EVENTS REQUIRING SPECIAL PERMISSION

All team activities outside of regularly scheduled practices and games must be sanctioned.

SEE BELOW FOR FORM LINKS

1) Special Event Sanction: Obtain a Special Events Sanction from BC Hockey for ALL team hockey related events outside regular practises, games, tournaments (including but not limited to dryland, Giants Night, Mini Games etc).

Special Event Sanction Request Page

2) Tournaments inside and outside of PCAHA:

a. Teams must get approval from CMHA for all tournaments, except those that we are hosting, AND

b. Teams will ONLY get their official roster if they meet the conditions of the Tournament Permission Letter.  Teams will not be provided with rosters separately from the TPL, AND

c. Teams must get approval from their PCAHA League Manager for tournaments within PCAHA (including those we are hosting) OR

d. Teams must get approval from BC Hockey via their PCAHA League Manager for tournaments outside of PCAHA (out of district, province or country).

EMAIL FORMATS FOR REQUESTING TOURNAMENT PERMISSIONS:

This info must be included in the email to your league manager:

• FULL TEAM NAME: (ex. Coquitlam Minor Hockey Association U13 C8)

MANAGER NAME:
MANAGER PHONE:
MANAGER EMAIL:
HOST ASSOCIATION:
TOURNAMENT NAME:
TOURNAMENT SANCTION NUMBER:
TOURNAMENT LOCATION/ARENAS:
TOURNAMENT DATES:

• Copy of your CMHA permission letter
• Copy of your official HCR roster AND if not in PCAHA;
• OUT OF DISTRICT FORM (within BC, outside of PCAHA) OR
• OUT OF PROVINCE FORM

NOTES:

• All ice you will not be using during a tournament must be returned
• All conflict games must be rebooked.  PCAHA league games are prioritized.
• Participation in CMHA hosted tournaments are MANDATORY.
• Do not re-use rosters!
• Do not request a TPL earlier than 30 days prior to the tournament and no less than 2 weeks before.

3) Exhibition Games

a. Teams must request a game number from their League Manager

b. include ice time details, opposing team name

c. Copy in the opposing team's manager

d. Exhibition games outside of PCAHA must also complete one of the applicable out of district/province forms below.

EMAIL FORMATS FOR REQUESTING EXHIBITION GAME NUMBERS:

HOST TEAM:

VISITITING TEAM:

RINK:

DATE:

TIME:

Room bookings for Poirier Rooms 1, 2, Multipurpose Room, and the Forum must be booked via the Room Booking Form

The room booking charges will be withdrawn from your bank account on the last withdrawal of the season.

DO NOT BOOK DIRECTLY WITH THE CITY OR USE THE CITY BOOKING FORM!!!!

Your official team schedule from the PCAHA League Manager will be uploaded to Spordle Play.

1. Input all games and practices, tournaments and events on your TeamSnap team page asap. Games must show the Game number & Home team ID#, the date, the location, time, and whether you are home or away.

2. Ensure that any conflicts on the schedule are corrected with permission of the League Manager and to ensure that both teams are in agreement with the changes and all individuals are advised.

Format to send to your PCAHA League Manager for Conflict Resolutions/
Rescheduling:

Both Managers must be included on the email to your PCAHA League Manager

- GAME NUMBER:
- ORIGINAL GAME DATE AND TIME:
- HOME TEAM NAME:
- NEW DATE:
- NEW TIME:
- ARENA AND RINK

3. Ensure that every league, exhibition, playoff and tournament games have proper game numbers. If you need a game number, please contact your League Manager. Game numbers are required for every game including exhibition. You can find your League Manager by clicking the following link www.pcaha.ca

All team players, parents, opposing team managers, must be notified if a game or practice is cancelled or changed – be especially mindful of tournament cancellations. Once games are assigned or changes are made by your League Manager in Spordle this will automatically assign Referees. (You can double check that refs are assigned by viewing your games in Spordle. If no referees are assigned 48 hours before the game starts, please email the Referee Assignor. (refassignor@coqmha.org)

4. Return any scheduled ice that is not going to be used to the Ice Allocator as soon as you are aware. Ice must be returned within the timeframes and processes outlined on the website to receive a credit to rebook. NOTE: Any additional ice booked outside our City of Coquitlam Contracted ice MUST go through the Ice Allocator.  Ensure you are familiar with the ICE PAGE:

• https://coquitlamminorhockey.org/ice-information/

5. Ensure that all Game Sheets are properly filled out on Spordle app when you are the Home Team. Update your Roster prior to the game start on Spordle by clicking on your Lineup Icon (2 heads/shoulders)

a. Pay Close attention to penalties and period lengths (especially the last period).
Spordle Help

b. After the game, ensure that referees properly sign off on the digital sheet and
then submit it electronically through the app.

c. Be VERY mindful and cautious about majors/misconducts on a gamesheet - ALWAYS CONFIRM THESE WITH THE REF!

Managers are responsible for knowing about suspensions of their players and that they are serving out their games.

Ensure you are aware of the BC Hockey Minimum Suspension Guidelines for the current year (they sometimes change year to year).  See below in LINKS TO IMPORTANT POLICIES below.

If suspendable infractions occur during a game, report these to the Division Coordinator/VP within 24 hours of the event.

Managers can check suspensions in their Spordle account.

See this quick reference for more info.