You must send an email link (located at the bottom of the page) to confirm that you've read ALL instructions and identify ONE person from each team to manager your ice. This email confirmation must be received, or there will be no response to your ice requests.
All ice must be returned, booked, traded by the HOME team responsible for the ice time through the LINKS provided and the important info below, must be followed. Please do not send general emails for ice.
Extra Ice - ALL EXTRA ICE MUST BE BOOKED THROUGH THE ICE ALLOCATOR, INCLUDING NON-CMHA ICE. If you would prefer to book ice outside of the assocation, you must have permission from the ice allocator, to do so. Please note that any ice booked outside of the association, is NOT covered by our insurance and teams will be required to purchase insurance for their teams, if they are granted permission to book non-CMHA ice.
Please note ** AM practise times and/or Powerskating times CAN NOT be returned for credit... They must be traded for another morning time. Please work closely with other teams, to facilitate trades.
CONFLICT GAME ICE - This can be booked by the home team to resolve GAME CONFLICTS. ** You must return a game time, to book these ice times and include the conflict game #. Unless, it is within 10 days prior to the date. These slots are meant to resolve game conflicts and are not for extra practises. Please do not email requests to book these times, without a game slot trade, unless it's within 10 days prior to the date
-> Handy Tip - Check the PCAHA HISPORT Schedule, for the team schedule that you are trying to reschedule with prior to booking/holding conflict ice. If you offer 2 ice teams for which they don't have a game conflict and they decline. Please ask them to provide the ice.
** Note - Just because PCAHA says you have a game, doesn't necessarily mean that you do. Please check with the Ice Allocator, if you're unsure if you have ice. For ex. during Christmas break, we don't have regular ice (Dec. 23/23-Jan. 7/24). Games may get scheduled during that break, but we don't have ice booked. Last day of ice is Dec.22. First day back is Jan. 8.
No Shows - There will be surcharge equal to the cost of ice, applied to teams who have ice either assigned or booked, who don't use it. Please note that Facility Management reports no shows to us.
Returns - Ice MUST be returned by the team responsible for the ice time, 15 days prior to the date. This is to ensure credit for the team. Ice that is returned less than 15 calendar days prior, will not be credited. ** The only exception to this is for 24 hours after the league schedule is released. ** AM practise and/or Powerskating times cannot be returned for credit - only traded. If 2 teams share the ice (Ex. U6 to U9 - both teams must agree to the return, or there is no credit.
Trades - Are only from team to team and must be informed to the Ice Allocator! Ice cannot be traded for the season without confirmation, from the Coordinator(s) and the Ice Allocator.
Extra Ice - This may be booked from the available ice that's listed, by emailing the Ice Allocator, as outlined below.
Ice Returned to the City (Located in blue, on the available ice page) - This may be available, but will need to be requested back from the city. Please be sure that you want this ice prior to the booking, as it CANNOT be returned and your team will be charged for it. This ice CANNOT be put on hold, as it's no longer in our possession. The city requires 48 hours for a response.
Holding Ice - Ice may be held by the home team responsible for the ice time for 24 hours for conflict games, while you confirm with the other coach. Ice being held for a team, will be identified as HOLD and will only be held for a conflict game -please include game #.
Billing - All extra ice will be billed to the team and charged directly to their bank account. Credits for returned ice may only be used toward additional ice. There will be no cash value applied for unused credits.
Click Here -> Ice Procedures Flowchart
The email subject must read as follows:
Team - Booking/Returning/Trading, Ice - Day, Date, Start Time, End Time, Arena and if a trade, please note which block you are trading.
Ex. B A1 Booking, Wed Oct 3.20, 8-9:30pm, Main or B A1Trading, Wed Oct 3.30, 8-9:30pm Main w/ P A3 Thurs Oct 4.20, 6-7:30pm
All trades must be cc'd to the other and I will "reply all".
** Please note that due to the volume of emails, if your request is not set up correctly, it may not be responded to in time.
Confirmation - The Ice Allocator will reply to email requests with "Confirmation" in the subject header, when ice is confirmed. It is the team's responsibility to keep all confirmation emails, in case of any billing discrepancies. Credits will not be issues for ice returns without a confirmation, from the Ice Allocator. If you return ice and have not received a confirmation within 48 hours, please resend email along with the original
Billing - Teams will be sent a summary of all ice returns/bookings trades twice a season. Approx mid Dec. and mid-late Mar. Teams with billing discrepancies, must email the Ice Allocator within one week of receiving the summary billing and include the email confirmation from the Ice Allocator as support. Discrepancies won't be looking into without this support, please keep the confirmation easily accessible.
Team Bank Accounts - Accounts will be automatically deducted in March, for any extra ice owing for the season. It's the team's responsibility to keep a running total of all extra ice booked to ensure enough team funds are available for payment. Please keep copies of emails from the Ice Allocator, in case of any discrepancies.
Credits for ice returns can only be use to book replacement ice. There will be no monies returned to teams who don't rebook.
Game Conflicts - It's in everyone's best interest to plan ahead! Identify and resolve all conflicts, as soon as your schedule i released. There will be a limited amount of conflict game ice held back from the general available ice for 2 weeks only. Any ice that a team can't use, MUST be returned to the Ice Allocator, or traded with another team ASAP, to ensure CMHA used ice effectively. No Show Charges will apply.
Tournaments - Teams are aware of tournament weeks ahead of time. There is no excuse to not to return/trade ice times that you will not be using during tournaments, at least 15 days prior to the date. No Show charges will apply.
Holidays - Pro-D Days, Thanksgiving, Halloween, Remembrance Day, Grey Cup, etc. are not surprises. No show charges will apply.
Rates and Dates for THE UPCOMING Season
Rates - Include taxes
Prime time is 4-10:30pm, Mon-Fri and all day, Sat-Sun. As well as Statutory Holidays.
1 HR $125.OO $105.00
1.25 HR $156.00 $131.25
1.50 HR $187.50 $157.50
September 16 - U9 and below Evaluations Begin
September 18 - Approximate start of Regular Season Ice
October 15 - Mini C Begins
Holiday Break - Dec 23 - January 7
Ice resumes January 8, 2024
Last day of ice U9 and Below - February 25, 2024
Last day of ice U21 and below - March 8, 2024 )this could change due to city use)
There will be no ice due to Tournaments on the following dates, unless confirmed by the Ice Allocator:
October 6 - 9 , 2023
November 9 - 13, 2023
February 16 - 19, 2024
ACKNOWLEGEMENT OF ICE RULES AND REGULATIONS
** Please click on this email link (In subject add Booking or Return), to confirm an official from your team has read this information. Please enter your team name in the subject line of the email. Your team will not be able to book any additional ice without confirmation from the Ice Allocator. Please also include your team number in the subject line. Until this confirmation is received, ice requests will not be responded to.